Accounts payable services
Bills entered and coded, approvals routed to you, payments scheduled on time and vendor records kept tidy, so nothing slips and nothing is paid twice.
What is included
We run your bills process in Bill.com, QuickBooks or the tool you already use. You stay in control of every payment: we prepare, you approve.
- Collect bills from a shared inbox or upload folder
- Enter and code bills to the right accounts and classes
- Route bills to you or your team for approval
- Schedule approved payments around due dates and cash flow
- Vendor setup, W-9 collection and 1099 tracking
- Duplicate bill checks and vendor statement reviews
- Weekly or monthly list of what is due and what was paid
Who it is for
- Businesses paying many vendors each month
- Owners who approve bills but do not want to enter them
- Teams that have missed due dates or paid a bill twice
- Companies moving to Bill.com or a similar tool
What you get
- Bills entered and coded within an agreed time
- A clear approval queue for you
- Payments scheduled on time
- An accounts payable aging report
- Vendor records ready for 1099 season
How often
Weekly or twice a week for bill entry and payment runs, depending on your volume. Aging reports each month.
Pricing
Included in Growth and Premium as bills in Bill.com. Can be added to any plan for higher volumes.
See pricingYour software
We work inside the tools you already use, including QuickBooks Online, QuickBooks Desktop, Sage Intacct and Bill.com. Our team can also be trained on yours.
Tools we useQuestions about accounts payable
No. We prepare and schedule payments, and they go out only after you or someone you choose approves them.
We collect W-9s, track 1099 vendors through the year and prepare the totals your CPA or filing service needs. We do not give tax advice.
Bill.com, QuickBooks Online and QuickBooks Desktop most often. If you use something else, our team can be trained on it.
Related services
Often combined with accounts payable.
Accounts receivable
Invoices sent on time, payments matched to the right customer, and polite follow-up on overdue balances.
Learn moreBookkeeping
Every transaction categorized and your books kept current each month, so you always know where you stand.
Learn moreVirtual admin and back-office support
Vendor records, W-9 collection, document requests and routine back-office tasks handled quietly in the background.
Learn moreReady to stop chasing bills?
Book a free 30 minute consultation, or tell us about your books for a custom quote. We reply within one US business day.